Milan Women Network
Milan Women Network Privacy Policy
Last updated: August 2026
At Milan Women Network, trust is fundamental to the way we operate.
The same principle applies to the personal information you share with us.
This Privacy Policy explains what information we collect, why we collect it, how it is used and protected, and the rights you have in relation to your personal data.
We process personal data in accordance with the EU General Data Protection Regulation (Regulation (EU) 2016/679 – GDPR), the Italian Personal Data Protection Code (Legislative Decree No. 196/2003, as amended by Legislative Decree No. 101/2018), and other applicable Italian and European data protection laws.
1. Who is responsible for your data
Milan Women Network is responsible for the personal data it collects and controls through membership registrations, event registrations, communications, community activities, and other services.
Our website is built and hosted on the Wix.com platform. Certain information submitted through the website is therefore processed and stored using Wix systems and infrastructure.
For questions about this Privacy Policy or the personal information we hold about you, please contact:
2. Information we collect
Depending on how you interact with us, we may collect information including:
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your name and contact details;
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email address and telephone number;
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membership details and preferences;
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Instagram handle, when provided;
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professional, business, or other information you choose to provide;
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event registrations and attendance information;
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dietary requirements, allergies, or other information required for a particular event;
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communications and enquiries you send to us;
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transaction and purchase information;
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information voluntarily submitted for inclusion in the Members Directory;
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photographs and video recordings from events, where applicable;
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technical information associated with use of our website, which may include IP address, device information, cookies, and website interactions.
We aim to collect only information that is relevant to providing our services, administering memberships, organising events, communicating with members, improving our activities, or meeting applicable legal obligations.
3. How we use your information
We may use personal information to:
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create and manage your membership;
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process event registrations;
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confirm and administer purchases;
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communicate information about events you have registered for;
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provide member services and support;
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manage Core Member benefits and access;
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administer private community channels;
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facilitate personal introductions where appropriate;
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maintain the Members Directory for members who choose to participate;
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send newsletters, event announcements, and community updates where permitted;
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respond to enquiries and feedback;
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improve our website, events, communications, and member experience;
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maintain appropriate administrative, accounting, and legal records;
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protect the security and integrity of our services;
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comply with applicable legal obligations.
We do not sell or rent personal information.
4. Legal basis for processing
Depending on the circumstances and purpose, we process personal information on one or more legal bases recognised by the GDPR.
Contractual necessity
Where processing is necessary to provide a membership, event registration, purchase, or another service you have requested.
Consent
Where you have specifically agreed to a particular use of your information, including certain communications or uses of photographs and video where consent is required.
Legitimate interests
Where processing is reasonably necessary for the administration, operation, security, or improvement of our activities and those interests do not override your fundamental rights and freedoms.
Legal obligations
Where processing or retention is required under applicable Italian or European law.
Where processing relies on your consent, you may withdraw that consent at any time. Withdrawal does not affect processing that was lawful before consent was withdrawn.
5. Website hosting and Wix
Our website is built and hosted using Wix.com.
Information submitted through our website may therefore be processed and stored through Wix systems, databases, applications, and infrastructure in accordance with Wix's applicable privacy, security, and data-processing practices.
Wix may also provide or support functionality used on our website, including membership accounts, forms, event registrations, communications, analytics, and payment integrations.
Milan Women Network does not own, operate, or directly control Wix's servers or technical infrastructure. While we take reasonable steps when selecting and using service providers, the operation and security of Wix's independent technical infrastructure are managed by Wix and are also subject to Wix's own privacy, security, and contractual obligations.
6. Payments and financial information
Milan Women Network does not collect or store your complete credit or debit card details.
Payments for memberships, event registrations, and other purchases made through our website are processed through payment services integrated with Wix.
Payment information is handled by the relevant payment processor according to its own security, privacy, and regulatory requirements.
We may receive limited transaction information necessary to administer your purchase, such as:
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your name;
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transaction amount;
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date of payment;
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payment status;
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order or transaction reference.
We do not receive or independently store your complete payment-card information.
7. Photographs and video at events
Photography and video are an important part of documenting our events and communicating our activities.
When photography or filming is planned, participants are informed and consent is requested where required.
Photographs and recordings may be used in Milan Women Network communications, including our website, social media, newsletters, editorial materials, and communications relating to our activities, in accordance with the information provided when consent is requested.
We do not provide identifiable photographs or videos of members to partners or advertisers for their independent advertising or marketing purposes without the appropriate permission where required.
If you do not wish to be photographed or filmed, please follow the opt-out instructions provided during registration or contact us before the relevant event at:
Where processing is based on consent, you may also withdraw your consent for future use by contacting us. Withdrawal does not affect uses that were lawful before consent was withdrawn.
8. Members Directory
Core Members have the opportunity to participate in our Members Directory.
Participation is voluntary.
Only information that a member chooses to submit for this purpose will be included. Depending on the information provided, this may include professional background, business or service information, social media details, or other information the member wishes to make available within the Directory. Members may request that their information be corrected, updated, or removed.
Information contained in the Members Directory is intended for community purposes. It may not be systematically collected, extracted, sold, redistributed, or used for unsolicited marketing or commercial communications without the relevant person's permission.
9. WhatsApp and other community channels
Core Members may receive access to private WhatsApp groups or other community communication channels.
Participation is voluntary.
When you join a WhatsApp group, certain information, such as your telephone number, profile name, and profile photograph, may become visible to other participants depending on your WhatsApp privacy settings.
Members are expected to respect the privacy of others. Personal information obtained through our community channels must not be collected, copied, distributed, published, or used for unsolicited commercial purposes without permission.
WhatsApp is an independent service and its use is also governed by its own terms, privacy policies, and privacy settings.
10. Partners, collaborations and member data
Your information is not a product.
We collaborate with selected brands, venues, organisations, and other partners, but this does not give them access to our membership database.
We do not sell, rent, trade, or provide our member database, contact lists, email addresses, telephone numbers, or other personal member information to brands, partners, sponsors, or advertisers for their independent marketing purposes.
Our collaborations may give members opportunities to discover or interact with selected partners, but the decision to engage directly with a partner remains with the individual member.
Where participation in a specific event or experience requires limited information to be provided to a venue, organiser, transportation provider, or another service provider, we will only provide information that is reasonably necessary for that purpose and where an appropriate legal basis exists.
If a partner wishes to communicate with you directly for its own marketing purposes, we will not provide your contact information for that purpose without the appropriate permission.
11. Service providers
We use third-party service providers where necessary to operate our website and provide our services.
These may include providers of:
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website hosting and infrastructure;
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payment processing;
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email and communication services;
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event and membership administration;
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analytics;
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technical and administrative services.
These providers may process limited personal information where necessary to perform services on our behalf or provide functionality requested by you. The use of these technical providers does not mean that we share our member database with brands, sponsors, or advertisers.
Where required by applicable law, we take appropriate steps to ensure that service providers processing personal information on our behalf are subject to suitable data-protection obligations.
12. International data transfers
Some technology and service providers used in operating our website and services may process or store information outside Italy or the European Economic Area.
Where personal information is transferred internationally, such transfers will be handled in accordance with applicable GDPR requirements and, where required, appropriate safeguards will be used.
13. Communications and newsletters
We may contact members with information necessary to administer memberships, registrations, purchases, events, or services they have requested.
We may also send newsletters, event announcements, community news, and other communications where permitted by law or where the appropriate consent has been provided.
Where applicable, you can unsubscribe from marketing communications using the unsubscribe option provided in the communication or by contacting us.
Unsubscribing from marketing communications does not prevent us from sending necessary administrative or service-related communications concerning your membership, registration, purchase, or an event you are attending.
14. Cookies and website analytics
Our website may use cookies and similar technologies to operate correctly, remember preferences, maintain security, and understand how visitors use the website.
Some cookies may be essential for the operation of the website. Other cookies, including certain analytics or marketing technologies, will be used only in accordance with applicable consent requirements.
Where required, visitors can manage their cookie preferences through the cookie consent tools available on the website.
15. How long we keep information
We retain personal information only for as long as reasonably necessary for the purposes for which it was collected and to meet applicable administrative, accounting, contractual, or legal requirements.
Different types of information may therefore be retained for different periods.
Where information is no longer required, we will take reasonable steps to delete or anonymise it, subject to applicable legal obligations and the technical capabilities of the systems and service providers we use.
16. Data security
We take reasonable organisational and technical measures to protect personal information under our control against unauthorised access, loss, misuse, alteration, or disclosure.
Our website and certain data are hosted and processed through third-party infrastructure, including Wix. Milan Women Network does not own or operate those servers and cannot independently guarantee the security or uninterrupted operation of third-party systems.
No website, database, or online service can guarantee absolute security.
17. Your rights
Under the GDPR and applicable Italian data protection law, depending on the circumstances, you may have the right to:
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access personal information we hold about you;
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request correction of inaccurate or incomplete information;
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request deletion of your personal information;
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request restriction of certain processing;
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object to certain processing;
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request portability of your information where applicable;
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withdraw consent at any time where processing is based on consent.
To exercise any of these rights, contact:
We may need to verify your identity before completing certain requests.
You also have the right to lodge a complaint with the Garante per la protezione dei dati personali, the Italian Data Protection Authority.
18. Children's privacy
Our services and memberships are intended for adults unless a specific event or activity expressly states otherwise.
We do not knowingly collect personal information from children through standard membership registration.
Where an event involves minors, appropriate information and consent requirements will be handled separately in accordance with applicable law.
19. Changes to this Privacy Policy
Our activities and services continue to evolve, and this Privacy Policy may be updated from time to time to reflect operational, technological, or legal changes.
The latest version will always be published on our website together with the date of the most recent update.
For any questions about this Privacy Policy or how we handle personal information, please contact:
Milan Women Network LLC
150 Broadway New York NY 10038